Worksheets give you full control and transparency over payments Pay Per Task . They allow you to request specific workers to submit evidence of completed work for your review and approval before their payment can be processed.
1. List creation
Start a new payment list: go to the section Payments , select Pay contractors → Create new payment and in type of contract choose the option Pay per task .
2. Review and actions on Approval Sheets
All approval sheets are centralized in one place for easy management.
Where to find approval sheets to review
Go to section Payments .
Open the tab “ Review pay per task” .
All the leaves of work available will appear with the status “To review” .
How to approve an approval sheet
Approve a leaf of work to confirm that the work is valid and allow the worker to be eligible for payment.
Review the evidence submitted.
Select Approve .
The worker's status will change to Approved and will automatically be added to your next Pay Per Task payment list.
How to reject an approval sheet
Reject one leaf of work when the evidence is incorrect or incomplete. This is returned to the worker for correction.
Select Reject .
Key step: Leave a brief and clear explanation indicating what the worker must correct or include.
The worker will be notified of the rejection and can send a corrected version for you to review again.
3. Workflow states and their meaning
Understanding statuses is key to managing your payment list efficiently.
Main states of the leaves of work
To review: A sheet has been sent and is pending your decision (approve or reject).
(Block payment: Yes)Approved: The sheet has been validated. The worker is eligible to be automatically included in the following payment list.
(Block payment: No)Rejected: The sheet was rejected and the worker must correct it and send it again.
(Block payment: No, but you must resubmit to be eligible)Not sent: The worker must submit a sheet, but has not done so yet. This status appears when creating the payment list.
(Block payment: Yes, needs to be resolved)
Management of workers in “Not sent” status
If a required worker has not submitted their sheet, you must resolve this status before continuing with payment. You have two options:
Approve without file: Go to section Review sheets of work and manually approve the work. Useful if you received the evidence outside the platform.
Delete the worker: Remove it from the current payment list to continue with the others.
Rules for finalizing and making payment (blocks)
The payment process will be blocked until all outstanding items are resolved.
You cannot continue if there are leaves in status To review .
You must approve or reject all pending sheets.
All workers must be Approved or be removed from the list before continuing.
💡 Operating tip: Before finalizing the payment, quickly review the section “ Review sheets of work ” to ensure there are no outstanding items and avoid last-minute delays.