Recurring Payroll allows you to pre-fill your payroll list every month based on your last payment cycle. Instead of starting from scratch, Ontop creates the list for you, making the process faster and more efficient, while keeping you in full control.
Why use it?
- Save time by skipping repetitive tasks
- Reduce manual errors in monthly payments
- Stay in control with required manual approval before any payment is made
How to set it up
To create a Recurring Payroll list:
- Go to the Pay Now section in your Ontop dashboard
- Click “Create a New payment” button
- Choose your preferred flow: Workers or Contracts
- Enter the following details: Payment Name, Payment Month, and Payment Period.
- Enable the option “Use this setup for future payments”.
- Review information, then click the “Pay Now” button to finish.
Ontop will now generate this list for you every month, ready for your review and log into the platform to submit the payment.
Where to find your Recurring Payroll
After setup, you’ll find your automated list here: Pay Now → Payment Drafts. From this page, you can view upcoming lists, edit or delete them, and track.
What happens next?
- 5 days before your scheduled payday: Ontop creates your next list and notifies you by email
- You can review, adjust, and approve the list before the due date
If no action is taken:
- A reminder email is sent 4 days before payday
- If still no approval, the list is automatically canceled to prevent unwanted charges