When hiring internationally with Ontop, compliance and the right documentation are key. Each country has specific regulations that define what’s required to hire legally and which corporate documents your company must provide to complete the Business Verification (KYB).
This guide gives you a country-by-country breakdown of:
📄 The KYB documents required to verify your company and start hiring compliantly.
Use this list to quickly identify what you need depending on where you want to hire.
Argentina
Required KYB Documents:
- For Empresario Individual: Constancia de Inscripción AFIP.
- For other company types: Contrato Constitutivo e Inscripción issued by Inspección General de Justicia.
Australia
Required KYB Documents:
- For Indigenous Corporation: Certificate of Registration and Company Extract issued by the Office of the Registrar of Indigenous Corporations (ORIC).
- For Incorporated association, Limited Proprietary Company, Unlimited Proprietary Company, Cooperative, Limited Partnership, Public Company limited by shares, Public Company limited by guarantee, No Liability Company: Certificate of Registration and/or Company Extract issued by the Australian Securities and Investments Commission (ASIC).
- For Fund and Trust: Australian Business Number (ABN) Registration issued by the Australian Taxation Office (ATO) and Company Extract issued by the Australian Securities and Investments Commission (ASIC). A Trust Deed is also required for a Trust.
Belgium
Required KYB Documents:
- For most company types: KBO Extract (Kruispuntbank van Ondernemingen) issued by the Crossroads Bank for Enterprises and Articles of Association (Statuten).
Brazil
Required KYB Documents:
- For Micro empreendedor individual (MEI): Certificado de Condição de Microempreendedor Individual (CCMEI) issued by Cadastros Nacional da Pessoa Jurídica (CNPJ).
- For other company types: Comprovante de Inscrição e de Situação Cadastral issued by Cadastros Nacional da Pessoa Jurídica (CNPJ).
Canada
Required KYB Documents:
- For Corporation (Inc.), Partnership, Cooperative (Coop), Professional Corporation (PC): Certificate of Incorporation and Articles of Incorporation issued by Corporations Canada.
- For Sole Proprietorship: Business Registration Certificate issued by Corporations Canada.
- For Not-for-Profit Organization (NPO): Certificate of Incorporation from Corporations Canada or the relevant provincial or territorial business registry.
Chile
Required KYB Documents: Certificado de vigencia de sociedad issued by Registro de Comercio with Escritura de Constitución.
Colombia
Required KYB Documents: Certificado de existencia y representación legal issued by Cámara de Comercio.
Ecuador
Required KYB Documents: Certificado de existencia legal y representación issued by Superintendencia de Compañías, Valores y Seguros.
Germany
Required KYB Documents: Handelsregisterauszug (Uittreksel uit het Handelsregister) issued by the local Handelsregister.
India
Required KYB Documents:
- For Trust: Trust Deed.
- For Pension Fund Sub Scheme, Mutual Fund Sub Scheme, Mutual Fund, Pension Fund, Alternative Investment Fund: Certificate of Registration issued by the Securities and Exchange Board of India (SEBI).
- For Stand Alone Primary Dealer: Certificate of Registration issued by the Reserve Bank of India (RBI).
- For other company types: Certificate of Incorporation issued by the Ministry of Corporate Affairs (MCA).
Mexico
Required KYB Documents: Acta Constitutiva, Certificado de Inscripción y Constitución de Sociedad.
Netherlands
Required KYB Documents: Uittreksel uit het Handelsregister (KvK-uittreksel) issued by the Kamer van Koophandel (KvK).
Saudi Arabia
Required KYB Documents: Commercial Registration Certificate (CR or "Sijil Tijari") issued by the Ministry of Commerce (MoC).
Spain
Required KYB Documents: Certificado de vigencia y cargo issued by Registro Mercantil or Escritura Pública de constitución de sociedad.
Turkey
Required KYB Documents: Trade Registry Gazette (Ticaret Sicili Gazetesi) and Certificate of Activity (Faaliyet Belgesi) issued by the local Trade Registry Office.
United Kingdom
Required KYB Documents:
- For Sole Trader: Self-Employed Registration.
- For other company types: Certificate of Incorporation.
United States
Required KYB Documents:
- For Corporation: Articles of Incorporation or Franchise Tax.
- For Limited Liability Limited Partnership and Limited Liability Company: Operating Agreement.
Uruguay
Required KYB Documents: Certificado de Vigencia issued by Registro Nacional de Comercio.